How To Select Rentals For A Hotel Wedding

Hotel weddings are a beautiful option for couples looking for the perfect wedding venue.

With an array of beautiful ballrooms, areas for the ceremony and cocktail hour, room blocks available for out-of-town guests, and possible indoor/outdoor event space options, a hotel wedding offers wedding couples endless options for personalizing the occasion to meet their event vision.

Event rentals perfectly complement the overall event vision of a hotel wedding. There are many beautiful event rental options for hotel weddings. When determining how to select rentals for a wedding at a hotel, there are a few things to consider before making decisions which is why we put together our best hotel wedding rental tips.

Go Through a Hotel Wedding Rental Checklist

With so many details in planning a hotel wedding, it’s best to go through a hotel wedding rental checklist to ensure that you have considered everything to select the best wedding rentals for the event. The answers to the below line items will help plan the hotel wedding efficiently and within budget while meeting the decor vision goals.

Check Hotel In-House Inventory

What does your hotel wedding venue provide? Ask the venue event manager or your hotel wedding contact for the hotel wedding for inventory, including linens, table sizes, chair options, and tabletop items such as dinnerware, flatware, and glassware. This list will help you understand your table and chair options as well as tabletop options that are available to you as part of the wedding venue package. From this list, you can determine what you would like to use, and what you would like to rent from a local event rental company to complement the inventory and design the wedding of your dreams. It’s worth inquiring about the dance floor too as you may want to rent one that matches your decor vision better than what is provided.

Inquire About a Hotel Wedding Venue Preferred Vendor List

The hotel wedding venue likely works with a preferred list of vendors. It’s best to review this list at the start of planning so that you know which vendors to work with if certain vendors are the required outside vendors. This list of vendors will also assist you in knowing who to contact if you are unsure of the wedding vendors in the area. A preferred list of vendors can be a trusted source as they are experienced with the hotel venue and can best assist you in designing your wedding decor scheme so that it flows well in the hotel venue layout.

Determine the Wedding Decor Vision

What is the decor vision for the hotel wedding? Understanding if an all-white wedding is a goal or if pops of color are the focus will help in deciding if you are using the hotel inventory in conjunction with selecting the wedding decor rentals from a local event rental company. The decor vision is important for the event vendors too so that they know what to suggest and design for the wedding.

Establish the Wedding Budget

Every wedding has a budget. It’s critical to address the wedding budget at the start of the planning to understand how much money you have to work with and how much can be allocated to the venue and vendors for the event.

Once you have established the budget and allocated funds for wedding rentals, work with an event rental specialist to select the items you want to rent for the hotel wedding.  The event rental specialist can assist you in combining the look of the hotel event space, and the items from the hotel venue’s inventory, with the items you will rent.

Wedding Rental Ideas For Hotel Weddings

While there are many wedding rental options, here are 5 top wedding rental ideas for a wedding at a hotel wedding venue.

1. Upgrade the in-house hotel venue chair with a beautiful chair rental such as a Chiavari or ghost chair in a color to match the rest of your tabletop design.

2. Select a wedding linen rental that adds elegance to your tabletop. From a (insert) to (insert), these wedding linen options will enhance the overall guest experience with a beautiful aesthetic.

3. Add a pop of color to the wedding tabletop with a colored goblet or beautiful charger plate.

4. Don’t forget specialty linen for the wedding cake table, challah table, and any additional special tables that are in the floor plan.

5. Upgrade the dance floor. A dance floor can be the focal point of the wedding layout. With a black and white dance floor or a beautiful white dance floor wrapped with a custom logo, a wedding reception can be transformed with this simple rental addition.

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Photo Credits For All Photos in This Article:

Grooms: @officialbriankelly @seankoskii
Photography: @oak.media / @eddiebeiler
Video: @megaset_weddings
Hotel venue: @hiltonwestpalmbeach
Planner: @ticket2events
Day of Coordinator: @lavalseevents
Rentals/Decor: @atlaseventrental
Flower Design: @xquisiteeventsfl x @rosalieflowers.us
Rings: @1215diamonds
Tuxes: @suitshopofficial
Shoes: @stubbsandwootton
Bridal Party Gowns: @dessygroup
Menus/Printed Materials: @minted
Tropical Walls: @theflowerwallcomiami
Bounce House: @miamiwhitebouncehouse
Phones: @afterthetone.co
Escort Display: @venusetfleur
Tequila: @tequilakomos
Beer: @montaukbrewco
Photo Booth: @thecapturedcompany
Neon Signs: @signhall
360 Video Booth: @moments4life360
Cake: @earthandsugar
Vintage Mobile Bar: @thebootleggermobilebar
Live Artist: @cherishedrainart